Firefish vs Ubeya

Ubeya focuses on managing shift-based workforces, with scheduling, time and attendance, and worker communication. In Firefish, recruiters connect recruitment and shift delivery: they source candidates, develop client relationships and fill requirements using the data already in the CRM. If you are choosing between a specialist workforce platform and a recruitment-led system, the difference is worth seeing in action.

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Ubeya and Firefish side by side: Ubeya's workforce management focus next to Firefish's recruitment-to-shift workflow

Trusted by growing recruitment agencies

Why agencies choose Firefish

The key question is where your agency spends its time. If recruiters also need to generate vacancies, attract applicants and place workers, they can run all of it in the same recruitment workflow in Firefish. Ubeya may be the right choice when your priority is operating a large shift-based workforce, particularly alongside an ATS you already use.

Recruitment through to shift delivery

Find candidates, check availability, build shifts and manage bookings against the relevant job and client records.

BD linked to the work you deliver

Manage prospects, client relationships, outreach and placements in your recruitment CRM, rather than treating new-business activity as a separate process.

Put your candidate data to work

Post vacancies, capture applications and revisit existing candidates when new shifts need filling.

Control UK temp rates

Set client, job and site rates, including overtime and post-parity rules, within your temp workflow.

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Compare the two approaches

What to compare	Ubeya	Firefish
Primary focus	Shift-based workforce management for staffing agencies and employers, including scheduling and time and attendance.	Recruitment CRM spanning candidate attraction, BD, jobs, shifts and placements.
Sourcing and applicant management	A lighter ATS/client CRM, with connections to specialist ATS products.	Recruiter-led candidate database, application handling and matching connected to the job workflow.
Shift planning and confirmation	Worker-oriented scheduling and a native worker app, including time and attendance.	Shift scheduling, bulk upload and confirmations via SMS, email or WhatsApp; candidate responses update the booking workflow.
Candidate self-service	Native worker app for shifts and worker communications.	Branded candidate portal available as an optional module for availability, schedules and compliance information.
Rates and compliance	Workforce compliance and scheduling controls, including AWR threshold alerts and flags for potential rota-planning breaches.	Client, job and site rate cards, post-parity and overtime rates, with configurable AWR and break rules.
Business development	Client CRM capability alongside its workforce-management tools.	Lead pipelines, contact enrichment and email sequencing linked to the client and recruitment record, with enrichment credits available as an optional module.
Best question to ask	Will Ubeya cover the sourcing and BD work we need, or will we use an additional ATS/CRM?	Can our team move from finding a new requirement to filling the shift with the same candidate and client information?

"With our old system, the CRM was the last resort. Now our recruiters are choosing to create everything within Firefish, look at the potential matches, and then jump into the existing candidates to nurture the data that we've already built up."

IT Manager, IntaPeople

Temp

From a vacancy to a confirmed shift

Your temp desk needs more than a rota. When a client calls, recruiters need to know who is already registered, available and suitable before they start contacting candidates.

Advertise roles and bring applications back into the candidate database

Check candidate availability and relevant compliance information before making an offer

Build shifts or upload schedules in bulk, then send confirmations and see responses

In Firefish, recruiters work from connected applications, candidate records and shift bookings, so there's less need to rebuild a shortlist in another tool.

Rates & Compliance

Keep rates and assignments clear

When a worker moves between sites or shift types, recruiters need confidence that the right rates are applied.

Apply standard and exceptional rates to the relevant booking

Review the rate and compliance information before offering work

Pass booking data to supported timesheet and payroll tools

Recruiters in Firefish set client, job and site rate cards, with configurable rules for overtime, post-parity rates and breaks, and booking data connects to supported timesheet and back-office workflows.

Business Development

Win work before the next booking arrives

A reliable pool of workers only creates revenue when there are enough client requirements to fill.

Manage leads and outreach through BD pipelines and sequences

Enrich contact data with optional enrichment credits

Review BD activity together with job and placement performance

In Firefish, recruiters manage prospecting and existing accounts alongside the candidate database they use to deliver the business.

Candidate Attraction

Attract candidates into the database you already use

Ubeya offers a lighter ATS and client CRM, with connections to specialist ATS products.

Publish live roles to a jobs page on your agency website with the optional website module

Post to job boards, including Indeed, from the CRM

Give candidates a mobile-friendly portal to submit compliance documents and update availability

In Firefish, recruiters advertise roles on the agency website’s jobs page and on job boards such as Indeed, and applications land in the same candidate database they use to fill temp, contract and perm roles.

Other Modules

FAQs

What is the main difference between Firefish and Ubeya?

Ubeya is centred on scheduling and managing shift-based workforces. Firefish is centred on agency recruitment, connecting business development, sourcing, jobs, shifts and placements in a recruitment CRM.

Would we need a separate ATS with Ubeya?

Not necessarily. Ubeya advertises a lighter ATS and client CRM, and also integrates with specialist ATS platforms. The question is whether its recruitment functionality covers your sourcing, candidate database and BD needs.

Does Firefish offer a worker app?

Agencies can add a branded candidate portal as an optional module, and candidates confirm shifts digitally. This is different from Ubeya's native worker app.

Can Firefish help manage AWR and rates?

In Firefish, recruiters set rates by client, job and site, with configurable rules for AWR, overtime and breaks. Software supports the process but doesn't replace your compliance responsibilities.

When might Ubeya be a better choice?

If you’re a corporate employer rather than an agency, already have an ATS you like and your priority is a specialist worker app, time and attendance, or high-volume shift operations, Ubeya is worth a close look.

How would we move our temp operation to Firefish?

Data migration, setup and training are scoped around your existing systems, including how live shifts, rates and candidate records are handled during the change.

See your full temp workflow in Firefish

Bring a typical client booking, worker availability scenario and rate card to your demo. We will show you how your recruiters would handle the work before the shift, as well as the booking itself, in Firefish.

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User interface showing a recruiter summary of a marketing professional named Sarah, and a list of potential job matches with company, location, and match percentage details.