Three Workflows.
One CRM.
Every role is different - but your data shouldn’t be. Firefish Jobs Workflows turn Permanent, Temporary, and Contract recruitment into smooth, data-driven processes, with features designed to capture revenue faster and keep you compliant at every step.
One CRM. Three workflows. Unlimited possibilities.
Workflows built for perm, temp, and contract
AI-powered matching and parsing
Full compliance, pay, and reporting
Shift scheduler and contract management tools that reduce admin
Permanent workflow
Find the Right Candidates
Searching manually can take hours and still misses right-fits. Firefish AI Matching scans your database instantly when a job is created, ranking and scoring candidates for relevance. Recruiters start with a ready-made shortlist and spend more time closing.
Candidates scored by skills, history, and preferences
Matches surface across both active and passive candidates
Recruiters spend less time sourcing and more time closing deals
Turn your database into a placement engine.
Build Rich Profiles
Flat CVs hide critical detail recruiters need to make confident matches. Firefish Parsing and Skills Agent turn them into structured profiles enriched with skills and context. Databases get smarter with every CV, powering faster, more accurate processes.
20+ new data points auto captured at parsing
Skills enriched with context for smarter searching
Profiles kept consistent and instantly searchable
Build a database that gets smarter with every CV.
Present Professionally
Messy CV formats weaken client impressions. Firefish CV Formatter creates polished, branded documents automatically. Recruiters look professional, clients see consistency, and candidates are represented at their best.
Polished, client-ready CVs created automatically
Branded templates reinforce your agency identity
No manual reformatting or wasted admin time
Save time and strengthen your brand with every CV sent.
Manage Interviews & Offers
Interviews and offers fall through the cracks when tracked manually. Firefish manages scheduling, feedback, and offers all in one place. Recruiters keep every stakeholder aligned and deals moving without delays.
Schedule and track interviews directly from the CRM
Capture feedback in real time to speed up decision-making
Manage offers and acceptances without manual trackers
Smooth interview-to-offer processes mean fewer delays, happier clients, and more placements.
Permanent Reporting – Prove Value & Improve Conversion
Activity volume doesn’t show true performance. Firefish Perm Reporting tracks coverage, conversions, and revenue in real time across jobs, clients, and recruiters. Agencies prove ROI to clients and optimise for higher conversion.
See which roles, clients, and recruiters are driving the most permanent revenue
Compare performance trends across teams and time periods
Prove ROI to clients with clear reporting on delivery and efficiency
From candidate conversion rates to revenue impact, Firefish reporting turns data into proof - and proof into stronger client relationships.
Temporary workflow
Match Skills & Shifts Fast
Temp roles demand instant fulfilment, and spreadsheets can’t keep up. Firefish combines AI matching, skills and certification search, and location filters to surface compliant temps in seconds. Recruiters fill shifts faster and keep client trust high.
Match temps to shifts in seconds
Location and skills filters reduce no-shows
AI suggests high-fit temps instantly
Fill shifts faster, improve reliability, and protect client trust.
Keep Compliance Watertight
Non-compliance puts revenue and reputation at risk. Firefish enforces general compliance rules as well as additional compliance checks before booking. Recruiters place with confidence knowing every temp is verified.
Automated right-to-work and certification checks
Reduce risk of fines and compliance breaches
Ensure candidates are ready before booking
Place with confidence, protect your revenue.
Shift Scheduler – Plan with Confidence
Spreadsheets make shift planning error-prone. Firefish Scheduler gives recruiters a clear, central view of availability, bookings, and coverage. Teams can manage shifts quickly, accurately, and with total visibility.
Recurring and standalone shifts: build schedules for daily, weekly or monthly cover in seconds
Candidate statuses: instantly see who’s confirmed, unavailable, pending, or rejected
Availability pool: see only compliant candidates who are ready to be booked
One scheduler. One source of truth. Total visibility.
Time Capture: Track Hours Without Spreadsheets
Manual timesheets cause billing errors, disputes and delays. Firefish logs hours digitally against records, syncing directly to payroll and invoicing partners. Agencies get faster, more accurate billing and fewer disputes.
Capture temp hours centrally
Timesheets link directly to payroll and billing partners
Accurate hours, faster invoicing, fewer disputes.
Analyse Temp Revenue
Clients expect proof that you’re delivering value. Firefish Temp Reporting shows fill rates, coverage, and billed revenue in real time. Recruiters demonstrate ROI and spot opportunities to grow accounts.
Fill rates show which clients get the best coverage
Hours worked translate directly into billed revenue
Spot underperforming areas and optimise allocations
Reporting that proves your impact - and helps you grow accounts.
Contract workflow
Match in Seconds
Contractors are often needed urgently and at scale. Firefish AI Matching ranks contractors for fit the moment a job is created, highlighting the best options straight away. Recruiters spend less time building longlists and more time engaging the right contractors.
AI identifies best-fit contractors instantly
Match by role, skills, and preferences
Shortlists built in seconds, not hours
Faster matching means faster revenue.
Automate Compliance
Compliance checks slow down placements when managed manually. Firefish automates compliance tracking across every contractor. Recruiters reduce risk and keep contractors work ready.
Compliance checks embedded into every placement
Track certifications, renewals, and expiries centrally
Confidence that every contractor is ready to work
Compliance without the bottlenecks.
Automate Contracts & Pay
Drafting contracts and calculating pay manually creates delays and errors. Firefish generates branded contracts and auto-calculates pay, deductions, and margins. Recruiters cut admin and place contractors with speed and accuracy.
Generate contracts with branded templates in minutes
Auto-calculate pay, deductions, and margins
Send contracts directly from Firefish for online submission
Less paperwork, more placements.
Contracts Out Management Dashboard
Managing contractors across trackers is complex and risky. Firefish centralises contractor status, renewals, and communications in one dashboard. Recruiters stay on top of every contract and protect renewal revenue.
List view: See all current contractors with status, linked job, contact, and key dates in one glance.
Calendar view: Visualise current and upcoming contractors, renewals, and end dates, giving clarity on future coverage and pipeline risk.
Bulk actions: Send bulk communications, manage bulk roll-ons or extensions, and even trigger bulk terminations when needed.
Stay on top of every contractor, every renewal, and every opportunity.
Track & Report Revenue
Agencies need visibility to manage today’s contractors and forecast tomorrows. Firefish Reporting shows pipelines, active placements, and revenue in real time. Leaders double down on profitable accounts and anticipate renewal risks early.
Track revenue per contractor, per client, or per job
Monitor active placements, end dates, and renewals
Forecast future revenue from live contracts
Manage today’s revenue and tomorrow’s renewals with confidence.
Turning data into revenue
Accelerate profitable agency growth when you put data at the heart of your recruitment agency.
Recruiter Summary
Sarah is a highly motivated marketing professional with a strong background in leading multi-channel campaigns and managing client relationships. She combines analytical skills with creative execution, making her an excellent fit for growth-driven organisations. Candidates like Sarah are in high demand, particularly for mid-senior level marketing leadership roles.
Potential Matches
Digital Marketing Manager
87% match
Company:
BrightWave Tech
Location:
Leeds
Type:
Hybrid
Content & Campaigns Lead
82% match
Company:
Nova Brands
Location:
Manchester
Type:
On-site
CRM Marketing Specialist
72% match
Company:
Horizon Finance
Location:
UK-wide
Type:
Remote
